Site Administration Assistant

Job Description

Full time Permanent Position  
Blackwater/Emerald location 
ASX100 Global manufacturer and marketer of commercial explosives, fertilisers and industrial explosives

About Us


Working at Dyno Nobel provides the opportunity to progress your career with an industry leader in both the agriculture and mining industries.  IPL is an ASX 100 global diversified industrial chemicals company that manufactures and distributes industrial explosives, industrial chemicals and fertilisers.


The Role

Reporting to the Area Operations Manager, you will be an integral part of the team fostering excellent relationships that will be considered when key decisions are made.  We are currently seeking an Administrator to join our team, spending time between two key locations based on work deadlines, Blackwater Mine Site Office and Emerald Office.  The purpose of this role is to provide administrative services for the Coal North region team to be conducted in a timely, accurate and auditable manner.

This is a full-time permanent position, and it is expected that the successful applicant lives within the region.

Are you a strong Site Administrator Extraordinaire with a keen eye for detail, advanced skills in Microsoft Office products, experience with Purchase Order Programs and SAP?  Site need your strong administration experience, preferably with previous site experience booking & managing housing/accommodation and travel as well as KPI reporting and analysis.  If this sounds like you, it just may be the next step in your career you’ve been waiting for! Great new opportunity to sink your teeth into.
Other duties include:

Report all site KPI data
Prepare reports and correspondence
Organise travel arrangements meals and accommodation and training courses 
Compilation and preparation of monthly overtime 
Manage ordering for supply of uniforms, PPE, stationery 
Raise purchase orders and receipts purchase within SAP 
Compilation and preparation of weekly wage summaries for payroll
Assist with training programs on site
Coordinate the Induction and Job Orientation program for new employees. 
Management of confidential site personnel and training records ensuring all operations personnel competencies are always valid 
Assist both operations and maintenance department in engaging on site contractors
Work with other DNAP Administrators to achieve consistency 
Maintain the highest standards of presentation and professionalism.
Work and travel to other sites as required, provide cover for other administrators 
The successful candidate must be able to pass a Qld Coal Board Medical, including Drug and Alcohol testing.  You will be required to wear PPE on site as well as have the ability to work between Blackwater and Emerald from time to time as required and provide relief coverage to Moranbah when required.


About You

Having worked in a similar role with competing demands you will demonstrate the following:

Certificate III in Administration highly advantageous
Impeccable attention to detail and demonstrated organisational skills
The ability to work autonomously and unsupervised
Excellent problem-solving skills and reconciliation
Thorough, accurate and proactive in addressing issues
Proficient with Microsoft Suite, Outlook and SAP essential
At least 4 years Office Administration experience
Ability to establish and maintain good working relationships with managers and employees
High personal drive to meet deadlines

'Candidates be required to provide evidence of their COVID-19 vaccination status depending on government and customer requirements (role/location dependent).' 


A little more about us 


At the heart of Incitec Pivot and Dyno Nobel’s culture is business excellence and we seek like-minded individuals who treat the business as their own and who strive to challenge and improve the status quo, focusing on improving productivity whilst maintaining zero harm for everyone, everywhere.

The culture of safety is paramount, and you will play an integral part in promoting Health Safety & Environment (HSE) procedures to ensure Zero Harm at all times. You will also be familiar with modern safety practices as well as have the ability to pass a pre-employment medical assessment (including a drug and alcohol screen).

We support diversity in the workplace; women, Aboriginal and Torres Strait Islanders and people with a multicultural background are strongly encouraged to apply.

Dyno Nobel and Incitec Pivot Limited is a proud member of the Diversity Council of Australia and Male Champions of Change and holds a State Chair position on the National Association of Women in Operations.