Sales Administration & Personal Assistant

Job Description

LOCATIONS estate agents Gladstone is looking for a Sales Administration and Personal Assistant to join our high performance Sales Team. 

This is an exciting opportunity to work with a boutique, independent agency offering a professional and personalised real estate service.

The role is a full-time position, Monday to Friday between 8am and 4pm, with some after hours and weekend work as required. Suitably qualified applicants will have experience in the industry in either an administration and/or personal assistant role.

The right person will have a passion for excellent customer service and engagement whilst working as a part of an established team.  Exceptional written and verbal communication skills are essential including a high level of computer and tech literacy.

Tasks include all aspects of sales administration and personal assistant duties. While we have a dedicated accounts person who completes daily banking, reconciliations and invoicing procedures, you will also be required to learn this element of the sales administration role.


  • Data entry and admin support
  • Drafting real estate documents and contracts
  • Phone calls to clients and contractors
  • Coordinate charity donations and events
  • Agent diary management and booking appointments
  • Designing and delivering marketing materials
  • Preparing appraisal and open home materials for agents
  • Assisting with listing processes and booking photographers
  • General administration


• Be an independent and self-motivated individual who can work with minimal supervision
• Hold a current Queensland Real Estate Registration Certificate or willing to attain one ASAP
• Hold a current drivers licence and have a reliable vehicle
• Emulate agency core values including respect, integrity, results, transparency, resourcefulness, communication and community
• Have a willingness to learn and work as a part of a team
• Have the ability to work under pressure and excellent time management skills
• Excellent written and verbal communication skills including social and emotional intelligence
• Experience with real estate software including Rex, RP Data and Realworks 
• Excellent computer literacy and touch typing speed as well as attention to detail including document control and data management
• Enjoy a positive, fast-paced and vibrant workplace
• Ability to support more than one sales person and the sales administration team to successfully complete their day to day duties, including client and contractor liaison once licenced.

LOCATIONS estate agents are Gladstone’s most dynamic and trusted real estate agency. We pride ourselves on being tech savvy and ahead of the rest when it comes to workplace efficiency and connectivity.

• A flexible work environment with a supportive team culture
• On-going training and support including professional development
• Modern, biophilic office with a dedicated sales area, kitchen and resources
• Assistance in building your personal brand including your professional profile

This is also a great opportunity to build on your current real estate career with the option of moving into a different agency role in the future.

To register your interest and/or submit an application, please email directly Alicia clearly outlining your suitability for the role.