Business/Project Administrator

Job Description

Hartecs Group is an engineering consultancy providing services to private, local and state government clients throughout Queensland - delivering award winning projects in land development, infrastructure, mining, transport, water, and industrial sectors. Our mission is to deliver exceptional results for our clients whilst providing challenging and rewarding career opportunities for our people.

  • Project and program-specific administration and coordination, including support in the management of project components across budgets, scope, timeframes, profitability and risk.
  • Coordination of team    logistics, including management of fleet, assets, travel and accommodation to ensure our people arrive where they need to be safely and efficiently.
  • Word processing of correspondence, reports, tenders, charts, legal documents and financials.
  • Provide general administrative support to operations staff.
  • Cultivating meaningful relationships with our existing team and the ability to build relationships with key stakeholders to ensure the smooth running of the administration process.
  • Accounts receivable and accounts payable administration
  • Responsible for general office coordination and management
  • Being a point of contact for visitors and clients in our offices, online and via phone.
  • Ensuring the induction and integration of new team members is being managed.
  • Collating resumes of new staff and potential new personnel resources.
  • Preparation for meetings, taking meeting minutes, catering and presentation aids.
  • Maintaining administrative systems including financial and project management tools, Sharepoint, Teams, Dropbox and local shared drives.
  • You will also be required to possess strong written and verbal communication skills and the ability to work with strict deadlines and timeframes.
  • Support a culture and set of behaviours that uphold a strong and positive culture that focusses on the safety of all.

About You  
To be successful within this position, you will possess the following skills and experience:

  • Business and or Project Administration,
  • 3 years of experience in a similar role.
  • Strong problem solving and troubleshooting skills.
  • Should be analytical, data-driven, and well-versed with MS Office, PDF creation.
  • Detail-oriented and thrive in dynamic and fast-paced working environments.
  • Possess excellent communication & interpersonal skills.
  • A strong team player and comfortable working in matrix environments.
  • Willingness to be flexible in your approach to work and adapt to changing priorities
  • Able to work cohesively as part of a team where collaboration, communication and respect for all is paramount
  • Take pride in your work to service the business and our local communities.


Why Hartecs?

By joining Hartecs, you will become part of an experienced team within a reputable consultancy. As an organisation that really values our people, we are able to offer some unique benefits:

  • Your contributions to the organisations development will be recognised and rewarded 
  • You will have access to a variety of experiences through our diverse range of projects, clients and disciplines
  • You will be integral to ongoing success of the Business, you can make a real impact
  • You will be heard by our leadership team that values the contribution of the team; and
  • You will be joining a business with a unique supportive organisational culture.


In addition to the above, we offer competitive remuneration, genuine flexible working arrangements, as well as opportunities for mentoring/coaching.


With plans for expansion, now is an exciting time to join the Hartecs team!


Apply now or give us a call about how your experience could support our team.
Contact Ben Harte on 0428 453 360 or email